The SAM Form

CHSS undergraduate students with a cumulative GPA below 2.0 and an academic standing of warning or probation are required to complete the Student Advising Meeting (SAM) form with their academic advisor before the last day to add in the upcoming term.

Download the online form here: SAM Form Online Version

Download the paper form here: SAM Form Paper Version

NOTE: The SAM form is not for students on or returning from suspension.

Why is this required?

Regular communication with your academic advisor is key to degree completion. Collaboration on the SAM form means you have discussed the optimal schedule for your academic success, your current academic standing, grades needed to avoid suspension, and campus resources that may be helpful to you. 

Unsure how to locate your advisor? Advising contact information for all academic departments in CHSS can be found here.

Who completes the SAM form?

All CHSS students with a cumulative GPA below 2.0 after a fall, spring, or summer semester.

When is the SAM form due?

Students are required to meet with their academic advisor prior to the add and drop deadlines each fall and spring semester, and should submit the completed, signed form to the Undergraduate Academic Affairs Office.

How will I be notified about this requirement?

Students are notified of the SAM requirement via email, starting before the semester begins and throughout the term until the form is received.

What happens if the form is not submitted?

Students who do not complete this form by the deadline will have a registration hold placed on their account. 

Steps to complete the Student Advising Meeting Form:
  1. Meet with an academic advisor in your major department. Bring a copy of the Student Advising Meeting form with you.
  2. Work with your advisor to complete the form. Be sure to discuss your upcoming course schedule, the repeat policy, the retention policy, and any relevant campus resources.
  3. Submit the signed Student Advising Meeting Form to the Undergraduate Academic Affairs office in Horizon Hall 6300, via email to, or via fax at 703-993-8712.
Please note:

**Students returning from academic suspension or pursuing re-enrollment do not need to complete the Student Advising Meeting form. Instead, suspended or inactive students can find relevant information on the “suspended” or “inactive” sections of this webpage.