Guidelines

PASS Population Criteria

Qualifying students for PASS are classified as follows:

  • Mandatory PASS Cohort
    • Undergraduate students in CHSS
    • GPA: 1.99 or below
    • Academic standing: warning or probation
    • Status: Active and enrolled in current semester
    • Admit term: Previous term
    • Classification: Transfer and freshmen
    • Exclusion from participation: Students who withdrew from all classes in previous term, inactive students, Mason Korea, Honors College, students on suspension, and students enrolled in majors within the School of Integrative Studies (SIS): INTS, INDV, and EVSS

NOTE: Students in this group who are not enrolled in classes in the current term by the last day to add classes will be moved to the recommended PASS group.

  • Recommended PASS Group
    • Undergraduate students in CHSS
    • GPA: 1.99 or below
    • Academic standing: Warning or probation
    • Status: Active and enrolled in current semester
    • Admit term: Any, other than previous term
    • Classification: Transfer and freshmen
    • Exclusion from participation: Inactive students, Mason Korea, and students in Honors College

 

DISCLAIMER: Due to reporting issues, some students who are eligible to participate in the PASS program, either for the Mandatory or Recommend groups, for the current academic term, might not have been included in the appropriate cohort. If a student considers that this is his or her case, please notify a PASS mentor in order to have access to the resources and complete the program accordingly. Contact information is listed in the last page of the guidelines. 

 

Undergraduate Student Retention Populations in CHSS

 

First-Time Freshmen

Transfer

Mandatory PASS Group

First-Year Freshmen

First-Year Transfer

Recommended PASS Group

Continuing Freshmen

Continuing Transfer

 

 

 

 

 

 

 

 

 

Program Length and Completion

One academic term (13 – 15 weeks). It is conducted every spring and fall. In order to finish the PASS program and receive the PASS Certificate of Completion, students must complete all steps of the program either in person or online within the same term in accordance to agreement with PASS mentor stated in the Academic Success Contract.

 

PASS Mentor’s Responsibilities  

  • Establish/build a relationship with student
  • Explore concerns
  • Problem solve
  • Set goals
  • Keep student on track
  • Act as a supportive and caring contact
  • Connect student with resources
  • Help student navigate Mason life
  • E-mail student regularly with updates, reminders
  • Maintain confidentiality with sensitive information
  • Provide accurate information, refer when necessary
  • Arrive on time and communicate in advance about conflicts
  • Schedule and attend meetings
  • Email student after each meeting including copies of documents

 

Student’s responsibilities

  • Complete all steps of the program
  • Attend all meetings
  • Arrive on time and communicate in advance about conflicts
  • Follow through on referrals
  • Be honest and open

 

Recognition

Students who complete all the steps of the program according to their Academic Success Contract by the set deadline receive the PASS Certificate of Completion issued by CHSS UAA and signed by the dean. Students can include this award in their CVs in the future.

Students who receive the PASS Certificate of Completion are eligible to obtain referrals from the CHSS UAA office for employment applications, internships and other academic applications.   

 

Certificate

PASS Holds

There are two different enrollment holds that can be placed on a student’s account upon failure to comply with the requirements of the PASS program according to their classification:

  • Academic Advising Hold: SAM Form
    • The SAM Form hold will be removed if student achieves good standing at the end of academic term
    • Applies to: Mandatory and Recommended PASS students
    • Reason for hold: Student will get this hold if the SAM Form has not been submitted to the CHSS UAA office by one business day after Selective Withdrawal Period ends for current term
    • Duration of hold: One calendar year (two terms)
    • To get the hold removed: Student must submit the SAM Form for current term 
  • Academic Advising Hold: PASS Program
    • Applies to:  Mandatory PASS students only
    • Reasons for hold: Student will get this hold if one or both of the following conditions are met:
      1. Student has not completed Step 1: Pre-Assessment form and/or Step 2: Meeting - Interview by one business day after the Selective Withdrawal Period ends
      2. Student has not completed Step 4: Developmental Modules, Step 5: Mentorship, Step 6: Reflection form, and Step 7: Post-Assessment form by one business day after the last day of classes
    • Duration of Hold: One calendar year (two terms)
    • To get the hold removed:
      • Within the next academic term after hold placement: Student needs to complete missing steps of the PASS program online or in person
      • Within the second academic term after hold placement: Student needs to submit the SAM form for current term
      • Note: Hold will be removed without further action if student achieves good standing. Also, hold will be removed without further action after one year of hold placement

 

The PASS Team

Students participating in the PASS program have a support team that consists of the following:

  • PASS Mentor

The mentor oversees that students successfully complete all steps of the PASS program. The PASS mentor conducts the initial In-Person Meeting –Interview and assists with completion of the developmental modules. These modules can be completed during additional meetings with the PASS mentor along with content in Blackboard, and/or with the Peer Student Success Coach (for Mandatory PASS only).

  • Academic Advisor

This is an advisor from the academic department for which the student has declared a major of study. For example, the academic advisor for anthropology, the academic advisor for psychology, or the academic advisor for English. Students complete the Student Advising Meeting (SAM) form with their respective Academic Advisors.

  • Peer Student Success Coach (PSSC)

This is a fellow Mason student who provides additional support. PSSCs are assigned to Mandatory PASS students only. In addition of working with the PASS mentor, students can complete some content of the modules with their PSSC as well.

PASS Steps

PASS Team Member

Step 1. Pre-Assessment form

PASS Mentor

Step 2: Meeting - Interview

PASS Mentor

Step 3: SAM form

Academic Advisor

Step 4: Developmental Modules

PASS Mentor, & Peer Student Success Coach

Step 5: Mentorship (Mandatory PASS only)

Peer Student Success Coach

Step 6: Reflection form

PASS Mentor

Step 7: Post-Assessment form

PASS Mentor

 

Meet Our Team

Diana Keay

Diana Keay

Academic Success Advisor

College of Humanities and Social Sciences

Buchanan Hall D217-J (formerly Mason Hall)

Office Phone: 703-993- 5498

Email: dkeay@gmu.edu

https://chssundergrad.gmu.edu/

https://chssundergrad.gmu.edu/people/dkeay

Erin McSherry

Erin McSherry

Director of Advising and Retention

College of Humanities and Social Sciences

Buchanan Hall D217-J (formerly Mason Hall)

Office Phone: 703.993.9334 

Email: emcsherr@gmu.edu

https://chssundergrad.gmu.edu/

https://chssundergrad.gmu.edu/people/emcsherr

Troy Lowery

Troy J. Lowery

Director of Student Outreach

College of Humanities and Social Sciences

Buchanan Hall D217-J (formerly Mason Hall)

Office Phone: 703.993.8725

Email: tlowery2@gmu.edu

https://chssundergrad.gmu.edu/

https://chssundergrad.gmu.edu/people/tlowery2

Vita Marie Chalk

Vita Marie Chalk

Associate Dean

College of Humanities and Social Sciences

Buchanan Hall D217-J (formerly Mason Hall)

Office Phone: 703-993-8725

Email: vchalk@gmu.edu

https://chssundergrad.gmu.edu/people/vchalk

https://chssundergrad.gmu.edu/